Choirs in the Vatican - FAQ

FAQ

General

Who is the Meeting for?

The principal audience for the Meeting are Diocesan and Parish choirs, musicians, choir singers, organists, choir directors and people in charge of Liturgical committees. Anyone, layperson or priest, who wishes to attend the Meeting is welcome as well.

Is it necessary to be part of a choir to attend the International Meeting of Choirs in the Vatican?
No. Individual registration is also available for any faithful or priest.
If I arrive at the Meeting after its beginning on Friday or Saturday, is it still possible to attend it?
Yes. By showing the access ticket received after registration, everyone who will arrive in Rome on Friday or Saturday may enter the Paul VI Audience Hall anytime (paying suitable respect to the schedule).
What time may I arrive on Saturday (24th) morning?

On Saturday (November 24th) morning, in order to attend the Special Audience with Pope Francis, access to Paul VI Audience Hall will be permitted from 8 am to 10:30 am, in accordance with the safety measures that do not depend on the organization of the event.

Will a certificate of attendance be provided to each one of the participants?

Yes. The registration fee covers a certificate of attendance for each one of the participants. The certificate will be sent per e-mail, in .pdf format, after the Meeting.

Group coordinators (or a single person who registers individually), after completing registration, may insert and modify – until October 31, 2018 – the personal data of each participant. This information will be used for sending the access tickets and the certificates.

Will a certificate be provided to the choir?

Yes. A certificate for the choir can be requested during registration by adding 5,00€ to the registration fee.
The choir certificate is only one and indicates the name of the choir, as well as the place where it comes from. It will be given to the coordinator printed on a special A3 parchment paper.

When will I receive the sheet music?
After registration fee payment, the participant who completed it (group coordinator or individual) will receive per email all sheet music in .pdf format. The files will be sent during the months before the meeting, in due time for learning and studying the material.
Should I bring a uniform?

Only for the Concert, we suggest: a black suit and tie, with a white shirt to the men; and black clothes (skirt or pants, not a long dress or gown) to the women. Attendees are asked to always wear the meeting foulard/neckerchief, which will be given with the event kit. Choirs may bring their own folder.

Priests, Deacons?

At the time of registration, each group may indicate if there are priests and deacons among them. Priests and deacons who intend to concelebrate must bring the Celebret. All concelebrants are asked to bring their own alb and (white) stole.

Is access to Paul VI Audience Hall and St. Peter’s Basilica adapted to a person with a disability?
Yes. Both Paul VI Audience Hall and St. Peter’s Basilica have support structures to facilitate access to people with disabilities. For organizational reasons, groups are asked to indicate the number of people with disabilities during registration.
Will a babysitting service be available for attendees with small children?
No. No babysitting or childcare services will not be provided.

Registration

Is it possible to register just for a single day or event?
Registration is to be done for all the three days because of the spiritual and formative path that is intended by the organization. Therefore, it is not permitted to register just for one day or a single moment of the Meeting. However, if at any circumstances an attendee cannot be present at a moment, it will be possible to attend the Meeting anytime as wanted.
Is it possible to modify my registration, add or delete participants?
Group coordinators, after registration is confirmed, may – until October 31, 2018 – insert and edit information regarding the names of participants and other information useful to the organization of the event (such as voice type, date and place of birth for the certificate). However, it will not be possible to modify the number of attendees. If new participants should be added to the number of attendees, a new registration request must be done.
May I cancel my registration?
Registration requests will be automatically cancelled if payment is not completed within 15 calendar days. For organizational reasons, it is not possible to cancel a registration after its payment.
What information do I need to register a group?

The registration system require initially the group coordinator (or individual) personal information and the information regarding the group composition. It is, therefore, necessary to indicate:

  1. Group coordinator contact information.
  2. Exact number of participants.
  3. Presence of priests/deacons.
  4. Presence of people with disabilities.
  5. Presence of children under 6 years old.

After registration fee payment – and until October 31, 2018 – the group coordinator must indicate the personal information of each one of the participants (name, date and place of birth) and their e-mail addresses to receive the access ticket and the certificate of attendance.

When will I receive the confirmation of the registration?
After payment, the registration system will sent an e-mail message that confirms the success of the procedure.
When will I receive the access ticket?
Access tickets will be sent per e-mail after October 31, 2018.
If any of the participants cannot attend the Meeting, can registration fee be refunded?
No. Refunds are not due if a participant cannot attend the Meeting. However, it is possible to change the name and substitute a participant until October 31, 2018.

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